Trinity Episcopal Church located in Highland Park, IL has a job opening for an Office Manager.
Accountable to: Priest-in-Charge
Directly supervises: None; coordinates work of the sexton
Status: Part-time (up to 20 hours/week)
Last Revised: March 2023
Compensation: $20-$25 per hour, based on experience
Job Summary
The Associate for Parish Administration assists the parish staff, leadership, and members in their ministry by coordinating, maintaining, and facilitating the institutional infrastructure that makes up Trinity’s Church and enlivens its ministry. While the Associate for Parish Administration reports to the Priest-in-Charge, the position also provides service and support to other staff and parish leadership, such as the Vestry and ministry leasers, as determined by the Priest-in-Charge. The Associate for Parish Administration is the point of first contact and primary coordinator of communications.
Core Functions:
- Communications: designs and executes communications material, including weekly parish e-mails and other announcements, stewardship materials, and liturgical bulletins at the direction of parish staff; collects and edits submissions from the clergy, Wardens and Vestry, and other parish members for inclusion in communications materials; manages development and review process for parish communications materials; purchases services from outside vendors as necessary; updates and maintains parish digital photographs and makes regular use of them in both digital and printed form; updates website at direction of parish staff
- Data management: maintains the church database, e-mail contact list, church calendar, and other administrative functions determined in consultation with the Priest-in-Charge; creates and maintains necessary schedules for parish ministries and Sunday liturgy in consultation with ministry leaders
- Administrative support: responds to parishioner requests for assistance in executing ministry events (parish partnership/Better Together events, formation, service opportunities); organizes mailings (labels, materials, stationery); produces service bulletins and other printed material as assigned; update the prayer list and refers requests for pastoral care, services, or other ministry information to appropriate parish staff; coordinates with staff of partner parishes on joint events
Minimum Qualification:
- High school diploma, some post-secondary education preferred
- 2 years experience in non-profit administration
- Professional experience in the development and execution of digital and printed materials
- Prefer a candidate with interest in small church ministry, including those in formation for ministry in any role
Core Competencies:
- Organization: Able to manage complex workflow similar to a small not-for-profit with attention to detail and structures of authority and responsibility in a church environment
- Technological proficiency: Is skilled at the deployment of various digital and software platforms, including Web-based services, desktop publishing, and both digital and printed communications platforms
- Independent activity: Functions well without direct supervision, able to manage own workflow and respond with flexibility and skill to urgent tasks as they arise
- Communication: Delivers verbal and written messages clearly and succinctly in a tone appropriate to the context; communicates in a style most effective for the situation; adjusts the message while maintaining its essence dependent on the circumstance and listener
- Leadership: Delegates, direct, and oversee projects and recruit volunteers, while checking in with parish and committee leaders. Serves as the central point of contact for members of the parish regarding all matters and refers to the appropriate person; proactively identifies and leads new initiatives / projects; recruits, organizes, and resources volunteers.
Salary, Benefits, and Work Expectations
The Associate for Parish Administration works 20 hours a week and is present at the church at least three weekdays and attends occasional Sunday services, additional, email and voice messages need to be checked remotely on all weekdays. In addition to a wage, the Associate for Parish Administration receives on two weeks (10 weekdays) of paid vacation (prorated in the first year), all federal holidays, and accrues on sick day per month. The Associate for Parish Administration is not eligible for health insurance but does have access to the Diocese of Chicago’s Employee Assistance Program. This position is a one-year term contract and can be renewed.
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Trinity Episcopal Church in Highland Park, Illinois, seeks a part-time (20 hours/week) Associate for Parish Administration. The Associate for Parish Administration assists the parish staff, leadership, and members in their ministry by coordinating, maintaining, and facilitating the institutional infrastructure that makes up Trinity’s Church and enlivens its ministry. While the Associate for Parish Administration reports to the Priest-in-Charge, the position also provides service and support to other staff and parish leadership, such as the Vestry and ministry leasers, as determined by the Priest-in-Charge. The Associate for Parish Administration is the point of first contact and primary coordinator of communications. Though the position is primarily administrative, Trinity welcomes candidates interested in exploring new ministry opportunities (such as those studying for ministry) and would be willing to create a role that include field education opportunities for those seeking a career in ministry. The salary ranges between $20,800 and $26,000, depending on experience, and include two weeks of paid vacation, sick days accrued at one per month, and access to the diocesan Employee Assistance Program. This position is a one-year term contract and can be renewed. Candidates for ordained or lay ministry are warmly encouraged to apply.
About Trinity Episcopal Church: Trinity Episcopal Church is a small, historic Episcopal church currently in the process of a “gut rehab”—a post-COVID rethinking of the role in the church in the local community. Trinity works in collaboration with three other local churches to develop joint formation, social events, and a ministry with persons seeking asylum. Trinity strives to make a place for anyone who wishes explore their connection to the divine and to one another. Trinity hopes to be a church where the diversity of sexuality, gender, ethnicity and race, cultural heritage, and life experience can come together and share their many gifts.
