Services and Policies for Traditional TEDS, TGS & Undergraduate Programs

Payments to the Student and Rent Accounts are made to the Student Accounting Office. Please be sure to include your student id number with your payment. Payment can be made in person at the Student Accounting Office located in the south end of the A. T. Olson Chapel Building, by mail, over the phone or email, or by placing a check in the drop box outside our entrance in the Chapel Lobby. We accept cash, checks, money orders, Visa, MasterCard and Discover. Students may cash checks up to $200 dollars a week.

GroupWise is the official communication system for the University and is significantly used by the Student Accounting Office. All students are expected to read their University email.

The Payment Due Date has changed effective Fall 2006 for all traditional TEDS, TGS, and Undergraduate programs (this excludes REACH, MA/T, and MEd/L programs). The Failure to Finalize Payment Arrangements Fine has effective for the Fall 2008 semester. Please read carefully the information below.

Trinity Refund Policy: Dropping Courses, Fall & Spring Semesters 

Before changing from full-time to part-time status, you should contact the Financial Aid Office as this may have a significant impact on the amount of aid received. For college students all institutional aid requires full-time status.

Students who drop courses will be refunded tuition and fees according to the following refund schedule:
          Through the 2nd week of classes 100%
          After the 2nd week of classes 0%

Quad courses must be dropped in the first week of the course in order to receive a refund.

Modular & Short-term courses must be dropped by the first day of class in order to receive a refund.

Trinity Refund Policy: Official Withdrawal, Fall & Spring Semesters 

If you are withdrawing for any given semester, you must notify the Student Affairs Office (Student Development for TC and Student Services for TEDS/TGS) in writing before the first day of class or be subject to prorated charges.

Tuition and institutional fees will be refunded according to the following schedule:
     Through 2nd week of classes 100% 
     Through 3rd week of classes 80%
     Through 4th week of classes 70%
     Through 6th week of classes 60%
     Through 8th week of classes 50%
     Through 9th week of classes 40%
     After 9th week of classes 0%

Payment Due Dates

FAILURE TO PAY TUITION BY THE DUE DATE DOES NOT CANCEL REGISTRATION in the Fall and Spring Semesters.
Students are responsible for officially withdrawing if they choose not to return to Trinity. 

Fall Semester: Payment in full is due on or before the first day of the semester.

A three-month payment plan is available with payment and the signed payment plan received on or before the first day of the semester. A four-month payment plan is also available with payment and the signed payment plan form received by August 15. Payment and a signed payment plan form are both required to be enrolled in a plan. Payment plans are ONLY valid for one semester. If payment arrangements (payment in full or enrollment in a payment plan) are not finalized a fine will be assessed. (See Failure to Finalize Payment Arrangements Fine below). 

Spring Semester: Payment in full is due on or before the first day of the semester.

A three-month payment plan is available with payment and the signed payment plan received on or before the first day of the semester. A four-month payment plan is also available with payment and the signed payment plan form received by December 15. Payment and a signed payment plan form are both required to be enrolled in a plan. Payment plans are ONLY valid for one semester. If payment arrangements (payment in full or enrollment in a payment plan) are not finalized a fine will be assessed. (See Failure to Finalize Payment Arrangements Fine below). 

Summer Session: Payment in full is due on or before the first day of the class.

An extended payment plan is not available for the Summer Session as payments are made on a course by course basis. If you will not be able to attend, you should drop the class before the class start date to accommodate students waiting to take the course. YOU WILL BE DROPPED FROM THE COURSE IF YOU HAVE NOT PAID BY THE END OF THE FIRST DAY OF CLASS! This policy is different from Fall and Spring semesters. Internships, guided research and independent studies must be paid in full no later than June 29 to avoid fees. Please be aware that the proration schedule for the Fall & Spring semesters is applicable to all non-classroom courses. (Summer session link).

Failure to Finalize Payment Arrangements Fine - Updated Effective Fall 2008

During the Fall and Spring semesters, if payment arrangements are not finalized by the end of the second week of the semester, a $200 non-refundable Failure to Finalize Payment Arrangements Fine will be assessed. Finalized payment arrangements means that you have either made payment in full, or made your first payment and given a signed payment plan to Student Accounting, or have given proof of certified loans or aid to the Student Accounting Office. Students with aid "in process" that is not due to Trinity error or delay will be assessed the fine. Payment arrangements must be finalized each semester. Payment plans do not roll over to the next semester.

Previously the fine was assessed on a two-tiered basis with a maximum of $250. See the 0708 catalog for details.

Payment Plan Terms and Conditions

TAPP participants are charged a fee of $50 to enroll in the payment plan; this charge is figured into the payment agreement. Payments are due on the 15th of each month. A $40.00 LATE FINE is charged for any payments received more than 5 days late. Loans or other financial aid received to the student’s account must be applied directly to the outstanding balance. If these funds cover the balance in full, the payment plan will no longer be in effect. Any subsequent adjustments to the student's account such as tuition and/or financial aid increase or decrease or fines are the responsibility of the TAPP participant. These changes will be reflected on the monthly bills sent from the Student Accounting Office; please pay according to your bill. All bills are sent on the 1st of each month. Any delinquent accounts will be charged a 1% deferment fee per month after the last payment date. In addition, any student with a balance that is not paid in full will not be able to register for the next semester. Please contact (847) 317-7080 (TC) or (847) 317-8080 (TEDS/TGS) with any questions.

Payment in Full Information

If you have elected to pay in full, please note that your student account may accrue additional charges or credits over the course of the semester due to any fines assessed, changes in meal plans or housing, or any changes in financial aid. You will receive a monthly statement reflecting changes on the student account. Please pay according to this statement. Any student with a balance that is not paid in full will not be able to register for the next semester.

Credit Balances

A student is eligible to receive any credit on his or her student account once all charges and fees have been paid. A check must be requested by the student (Contact Us) and has a maximum turn around time of 10 business days from the day that funds are received on the student account. At the beginning of a semester, estimated credits resulting from financial aid or loans will not be available until the funds have been receipted to your student account. 

Financial Aid

The Financial Aid Office cannot request or certify loans until entrance counseling and promissory notes have been completed. These can be completed online. Please contact the Financial Aid Office with how to do this and with any financial aid questions (Financial Aid).

Statements and Bills

Monthly statements of activity are generated for all students who have a balance at the end of the month or activity within the month. Bills are sent on the first of the month for participants of the Trinity Alternative Payment Plan (see "Terms and Conditions" above). All balances must be paid in full in order for the student to register for subsequent semesters.

Students must update address, phone and email information to insure notices are received in a timely manner. The student is responsible for any fines or fees assessed if updated information is not given to the Student Accounting Office.

The Student Accounting Office uses the GroupWise Messaging system for notification of important information and deadlines. It is the student’s responsibility to check their GroupWise account.

Deferment Fees

Deferment fees of 1% are charged to accounts on the last day of the month that have an outstanding balance and that are not currently on a traditional payment plan. Deferment fees are not assessed for charges posted to the student account within the month (e.g. charges posted in August will not receive a deferment fee until the last day of September). The student will have received notice of the charge via a statement prior to a deferment fee being assessed.

TIU Check Cashing Policy

• Current students may cash checks for up to $200 a week.
• You may only cash checks made out to yourself or a personal check made out to Trinity. Checks made out to Trinity by a church/organization or to a friend will not be cashed.
• Your student ID number should be written on the front of the check.
• Please be prepared to show your Trinity ID card.
• If you have a balance due on your student account and the check to be cashed is greater than $200, the $200 will be cashed but the remainder will go toward the balance. This amount will not be available at a later date.
• If you have a zero balance or a credit on your student account and the check to be cashed is greater than $200, the $200 will be cashed immediately and the remainder may be received from your student account in subsequent weeks.
• Student Accounting will not generate checks from church support if there is a balance on your student account.